Server-side archiving tools for the Exchange administrator to use with Microsoft Exchange server. LiveOffice Mail Archive. With the Message Logic archiving system you can turn emails into searchable documents. Intelligently priced email archiving for. Exclaimer Mail Archiver is a powerful email archiving solution for Microsoft Exchange that gives you all the business and. Archive emails to any store that can. Looking for an easy way to turn your mailing list into a searchable archive? Just add The Mail Archive as a member to your mailing list as described in the how-to-guide. Recently Updated Lists. Searchable Mail Archive ProgramsArchive Outlook e- mail without a PST file? This article is also available as a Tech. Republic download and as a Tech. Republic gallery. Is. e- mail getting you down? Do administrative limits keep you pruning precious. Inbox? Or worse, do you have to import. ![]() Mailing Lists Apache OpenOffice Public Mailing Lists. Searchable Archives: Mail Archive, Markmail (incomplete) Apache Archives: current, legacy; Native Language (non-English) Mailing Lists. Archiving your e-mail. OEM Program; Archive for Exchange. Netmail Archive is an email archiving solution for on-premise. In addition to supporting multiple mail systems, Netmail Archive lets you archive Microsoft Lync instant messages, voice. MailStore offers innovative software and cloud-based email archiving solutions that helps your organization to efficiently store, manage, and discover information. With Archive Manager Exchange Edition, a market-leading email archiving solution for Microsoft Exchange. Partner Program Overview; Find a Partner; Become a Partner. There's. a better way. Organizations. and employees, of course, are increasingly dependent upon e- mail. From. correspondence with customers and clients to strategic communications with. Information. technology departments have responded accordingly. Back- end e- mail servers are. But an age- old problem remains: how to effectively store old. The PST file. Microsoft's. PST (Personal Storage File) file and a complex archiving. Redmond uses the PST file to store Calendar items, e- mail, Journal. Tasks on local Windows workstations. ![]() Users are responsible for. The PST. file format, meanwhile, is used with the Microsoft Exchange Client, Windows. Messaging, and Microsoft Outlook 9. Microsoft Outlook 2. Unicode data (as opposed to. ANSI text encoding), meaning older versions of Microsoft. Outlook encounter trouble when trying to access or open PST files from newer editions. The. Outlook 2. 00. PST file, like its Outlook 2. Outlook versions 2. However, Outlook 2. PST files created by earlier Outlook versions. The. PST files themselves are notorious for corruption. The storage format has. Inbox Repair Tool/Scanpst. Easy. Recovery Email. Repair, Easy. Recovery. File. Repair. Search and Recover, Stellar Phoenix Mailbox Professional PST Recovery Software. Repair PST, etc. Outlook 2. PST. file was limited to 1. GB. Routinely in the field, I encounter Outlook PST. Outlook. 2. 00. 3 increased the size limitation to 3. GB, but the larger the file often the. Worse, when PST files do fail irrecoverably, the larger. Thankfully. there's an effective alternative to archiving Outlook e- mail using only PST. Within. My Documents on your desktop, create a folder titled Email (Figure A). Within that Email folder. Figure B) for. each folder you've created in Outlook (beneath your Inbox). Within those. subfolders, create monthly or quarterly folders (Figure C) within which you place copies (just drag- and- drop them en. Microsoft Outlook. You can also. create folders for Sent Mail and, if you're truly into backing up all your. Deleted Items as well. Figure A To begin using the folder system to archive e- mail, create an Email folder. My Documents. Figure B Within the Email folder, create subfolders for each folder you maintain. Outlook Inbox. Figure C Within each subfolder, create relevant subfolders (to mimic the structure. Outlook Inbox). Once. Email folder, you can delete them from Outlook. Outlook will open and operate more smoothly. PST file (which will. Email folder and deleted from Outlook). Plus. maintaining a small PST file will keep you out of trouble with the Exchange. But. there's more. What is the biggest advantage? Whenever. you need to revisit a specific e- mail message or (as is increasingly the case. There's no need to complete. Best. of all, you don't even need to remember in which folder you placed an e- mail. As mentioned previously, the rise of popular desktop search utilities. Windows Desktop Search engine built into the new Windows Vista. Figure D). Just create the required. Figure E). Figure D Within each Outlook Inbox subfolder, create monthly or quarterly folders to. Breaking messages into dated. Figure E. Individual e- mail messages (with any corresponding attachments) are then. You. can even tap Outlook's Task or Calendar functionality to remind yourself you. Whenever the reminder appears, copy e- mail messages to. Open (within Outlook) each e- mail folder you wish to. Click Edit. Click Select All. Click Edit. Click Copy. Open the Email subfolder where you wish to archive the. Select Edit from the Windows Explorer or My Computer. Click Paste. The messages will be copied from Outlook. Manage identical messages. When. employing the folder system to archive Outlook e- mail without a PST file, there's. When you copy an e- mail message from Outlook to. Windows creates the file using the message's. Subject Line as the filename (adding the . MSG file extension). If you copy. multiple e- mail messages at once that have the same Subject Line, Windows. It works. example, an e- mail message with the filename Test Message will be copied to a. My Documents as Test Message. If two or more messages within Outlook. Subject Line, Windows simply makes each filename unique by. Subject Line: Test Message. Test Message (2). Test Message (3). If. however, you later add an e- mail message to a Windows folder that already holds. Subject Line, Windows will present. Confirm File Replace dialog box (Figure. F). Figure F The Confirm File Replace dialog box helps prevent accidentally overwriting. Be. careful in such cases to not accidentally overwrite an existing message. By manually copying entire folders monthly or. Outlook messages are. Windows to automatically create unique. Find what you need. In the. past, just copying e- mail messages to document folders didn't work well, as. With the rise of Google Desktop Search, Windows Desktop Search, and. Yahoo Desktop Search, not to mention the fact that Windows Desktop Search is. Windows Vista by default, locating individual e- mail messages. Figures G, H, and I). Figure G Using Google Desktop Search, locating specific e- mail messages is a breeze. Figure H You can quickly drill down within e- mail search results using Google. Desktop Search. Better yet, Google's search provides you with a preview of each. To access the messages themselves, you need only click the provided. Figure I Using Google Desktop Search, you can open e- mail messages directly within. Internet Explorer, should you wish. Using. various available desktop search tools, you can elect to read e- mail message. Internet Explorer or open the actual e- mail message (and. Figure. J). Figure J Within Windows Vista, the integrated Windows Desktop Search is very quick. Simple, secure backups. Using. an e- mail folder archive system, e- mail backups are greatly simplified, too. No. longer do you need to worry about PST maximum file sizes, incompatibilities, or. Just backup the Email folder (and all its subfolders) to. Restoring. e- mail is equally straightforward. Just copy the Email folder to a PC or server. Outlook mailbox). If you're. worried about security, apply the appropriate NTFS permissions to the Email. If you're particularly paranoid about securing your manual e- mail. Encrypting File System protections to the. Email folder. To do so: Right- click the Email folder. Select Properties. Highlight the General tab. Click the Advanced button. Check the Encrypt Contents To. Secure Data checkbox. Click OK. Summary. Microsoft's. PST file format provides one method of archiving e- mail. Creating a folder backup structure, however, simplifies the process and encourages. Outlook performance. Mated with any of the popular desktop search.
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